2024-2025 Annual Planning Instructions

Annual Plan Process Summary

Please work collaboratively with your area to complete your Annual Plan and submit by 3/24/25 (yes, this is a hard deadline). The process is substantively the same so don't hesitate to get started.

Make a plan to meet with Area faculty or Colleagues. Each "Area of Study" will complete a Plan for academic programs. This will ensure alignment with the program review process.
Reflect on previous Annual Plans and Program Reviews (Check your Division SharePoint site) for historic Annual Plans and campus website Program Reviews)
In collaboration, begin responding to the prompts on the Annual Planning template. Consider new inputs: Relevant data on performance indicators related to student success, including program and student learning outcomes, is the basis for assessing program strengths, weaknesses, opportunities, and challenges. Explore essential data sources to help inform this part of the process.

Annual Plan Report - non-Instructional (Administrative and support)

Annual Plan Report - Instructional (Academic Programs)

4. Review key planning documents such as theStrategic Plan and Institutional Planning Manual to support planning efforts. Consider other factors such as AB1705, the rise of artificial intelligence, increased demand for online learning, declining enrollment, Vision 2030, changing industry standards, etc.

5. Complete the Annual Plan template for your area (in collaboration with Colleagues). See example for additional support.

6. Submit your planning document to the SharePoint site and also email it to your Area Manager/Dean.

7. Request funding if your planning justifies additional/new funding by 3/24/25 (see links below to request funding). Only enter funding requests that amount to $2000 or more. Requests for less than $2000 can be taken to your area administrator for review.

Widely used datasets to support planning are linked in the "Data" section of this planning guide as is information about curriculum maps. Visit the Research Office Intranet and website for additional reports and datasets.

Working with the Annual Planning Documents
1. Click the link below for the correct annual plan report (Instructional/non-Instructional).
2. If the file opens in Microsoft Word for the Web, select the icon with the there dots on the upper right of the screen and then download
1. Note that the document is locked for editing except for the form fields. These fields cannot be edited using Microsoft Word for the Web.
2. Once your document is completed and ready to be uploaded:
  - Go to your division's “Annual Plans” folder and click the folder with the current year, for example: Documents > Art > Annual Plans > 2025.
  - If a folder for the current year doesn’t exist, you can create one by clicking “New > Folder” and enter the current year.
  - Click “Upload > Files” and select your document.
3. Faculty - email a copy to your Division Dean, so they know you have completed the Area Plan
Use the appropriate template to document your plan for continuous improvement.

Funding Requests

If your planning resulted in a need for funding, please enter that request into the appropriate spreadsheet linked below. If you do not have permission to edit the spreadsheet for your area, please send a note to Heath Johnson.

Scoring Criteria for Funding Requests:

Strong link to advancing Institutional Goal or Institutional Outcome (0-6)
Identified as a need based on measurement of a student learning outcome or service area outcome (0-6)
Number of students impacted (0-6)
Safety (0-6)
Accreditation or legislated mandate (0-6)
Highly ranked in Division/Area (0-4)

Where criteria scoring goes up to 6

0 = No alignment with criteria

1 = Alignment is tenuous

2 = Alignment is weak

3 = Alignment is weak to moderate

4 = Alignment is moderate

5 = Alignment is very good

6 = Alignment is strong

Where criteria scoring goes up to 4

0= Not needed

1= Nice to have

2= May improve divisions operations/programs

3= Would improve Divisions operations/programs

4= Needed for Division operations/programs

ACSS

Administrative Services & Human Resources

BACTE

DAPS

Extended Education and Community Partnerships

HSUP

LTEC, COLT, Research, AVP Instructional Initiatives

SLAM

Student Services

Remember to upload your plan to the appropriate folder. Once the plan is completed, email a copy to your area Administrator. Areas without Plans or Program reviews may not be eligible for new funding.